📚 Techage Primary Portal

🚀 Getting Started

Accessing the Portal

1. Open your web browser (Chrome, Firefox, Safari, or Edge)
2. Navigate to: https://pryportal.therockdominionschool.com
3. You will see three portal options:

Click on the appropriate portal for your role to begin.

🔐 Admin Portal Guide ADMIN

Logging In

1. Click on Admin Portal from the home page
2. Enter your credentials:
   • Email: admin@trdps.com (default)
   • Password: admin@demo123 (default)
3. Click Login

📊 Dashboard Overview

After login, you'll see the Admin Dashboard with:

Statistics Cards

• Total Pupils - Number of active students
• Total Teachers - Number of active staff
• Total Parents - Number of registered parents
• Fees Collected - Total fees for current term

Quick Information

• Current Academic Session
• Current Term
• Financial Summary
• Collection Rate

Quick Actions

• Add New Pupil
• Collect Fees
• Upload Results
• Mark Attendance

👨‍🎓 Managing Pupils

Adding a New Pupil

1. Go to Pupils Management from the sidebar
2. Click Add New Pupil button (orange)
3. Fill in the required information:
   • Admission Number - Unique student ID
   • Full Name - Student's complete name
   • Date of Birth - Student's DOB
   • Gender - Male or Female
   • Class - Select from dropdown
   • Parent - Select registered parent
   • Address - Home address (optional)
   • Medical Information - Allergies, conditions, etc. (optional)
4. Click Save Pupil
5. Success message will appear

Viewing Pupil Details

1. Go to Pupils Management
2. Find the pupil in the list
3. Click the blue 👁 View button
4. A popup will show complete information

Editing a Pupil

1. Click the yellow ✏️ Edit button
2. Update the information
3. Click Update Pupil

Deleting a Pupil

1. Click the red 🗑️ Delete button
2. Confirm deletion

Filtering Pupils

Use the filter options to narrow down the list:

• Search - Type name or admission number
• Class - Select specific class
• Status - Active, Inactive, or Graduated

👨‍👩‍👧 Managing Parents

Adding a New Parent

1. Go to Parents Management
2. Click Add New Parent
3. Fill in details:
   • Full Name
   • Email - Must be unique
   • Phone Number
   • Relationship - Father, Mother, or Guardian
   • Occupation (optional)
   • Address (optional)
   • Password - Minimum 6 characters
   • Confirm Password
4. Click Save Parent
5. Note the auto-generated Parent ID for reference

👨‍🏫 Managing Teachers

Adding a New Teacher

1. Go to Teachers Management
2. Click Add New Teacher
3. Fill in required information
4. Click Save Teacher

Assigning Teachers to Classes

1. Go to Assign Teachers
2. Click New Assignment
3. Select:
   • Teacher from dropdown
   • Class to assign
   • Check "Assign as Class Teacher" if applicable
4. Click Assign Teacher

📚 Managing Subjects

Adding a Subject

1. Go to Subjects Management
2. Click Add New Subject
3. Fill in:
   • Subject Name - e.g., Mathematics
   • Subject Code - e.g., MATH
   • Applicable Classes - e.g., "All" or "Basic 1,Basic 2"
   • Description (optional)
4. Click Save Subject

📝 Uploading Results

Method 1: Single Pupil Upload

1. Go to Results Management
2. Click on Single Pupil Upload card
3. Select Session, Term, Class, and Pupil
4. Click Load Subjects
5. For each subject:
   • ✅ Check the checkbox
   • Enter CA Score (Max 40)
   • Enter Exam Score (Max 60)
   • Total will auto-calculate
6. Click Upload Results

Method 2: Bulk CSV Upload

1. Click Bulk Upload (CSV) card
2. Download the CSV template
3. Open template in Excel or Google Sheets
4. Fill in data following the format
5. Save as CSV file
6. Select Session, Term, and Class
7. Upload CSV file
8. Click Upload CSV

💰 Fee Management

Creating Fee Structure

1. Go to Fee Management
2. Click Create Fee Structure
3. Enter:
   • Fee Name - e.g., "Tuition Fee"
   • Amount - e.g., 50000
   • Class - Which class pays this fee
   • Session - Academic session
   • Term - Which term
   • Description (optional)
4. Click Create Fee

Allocating Fees to Pupils

1. Click Allocate Fees button
2. Select Session, Term, and Class
3. Click Load Available Fees
4. Check fees to allocate
5. Click Allocate Fees

This assigns selected fees to ALL pupils in that class.

💳 Collecting Payments

Recording a Payment

1. Go to Collect Fees
2. Click Collect Payment
3. Search for pupil by name or admission number
4. View outstanding fees
5. Enter:
   • Amount to Pay
   • Payment Method (Cash, Bank Transfer, Online)
   • Transaction Reference (optional)
6. Click Record Payment
7. Receipt number is generated automatically

Viewing/Printing Receipt

1. Click 👁 View on any payment
2. Receipt shows complete payment details
3. Click Print Receipt to print

📅 Attendance Management

Marking Daily Attendance

1. Go to Attendance Management
2. Click Mark Attendance card
3. Select Date and Class
4. Click Load Pupils
5. For each pupil, select status:
   • Present ✅
   • Absent ❌
   • Late ⏰
   • Excused 📝
6. Add remarks if needed
7. Click Save Attendance

Viewing Attendance Statistics

1. Click Statistics card
2. Select class and term
3. Click Load Statistics
4. View attendance percentage for each pupil

📈 Bulk Promotion

Promoting Pupils to Next Class

1. Go to Bulk Promotion
2. Select Current Class and Promote To class
3. Click Load Pupils
4. Select pupils to promote (or Select All)
5. Click Promote Selected Pupils
6. Confirm the action

⚙️ System Settings

School Information

Update your school's basic information including name, address, email, and phone number.

Academic Settings

• Maximum CA Score (default: 40)
• Maximum Exam Score (default: 60)
• Currency (default: NGN)

Payment Gateway (Paystack)

1. Get your keys from Paystack Dashboard
2. Enter Public Key (pk_test_...) and Secret Key (sk_test_...)
3. Click Save Gateway Settings

Managing Sessions

Add New Session:

1. Click Add Session
2. Enter session name (e.g., 2024/2025)
3. Set start and end dates
4. Click Add Session

Set Current Session: Click Set Current on desired session

Managing Terms

Add New Term:

1. Click Add Term
2. Select session
3. Choose term (First, Second, Third)
4. Set dates
5. Click Add Term

👨‍🏫 Teacher Portal Guide TEACHER

Logging In

1. Click Teacher Portal from home page
2. Enter credentials provided by admin
3. Click Login

📊 Teacher Dashboard

The dashboard shows:

• Your assigned classes
• Total pupils in your classes
• Today's attendance count
• Results uploaded this term
• Fees collected today

👨‍🎓 Viewing Pupils

My Pupils

1. Go to My Pupils
2. Select class from dropdown
3. View list of all pupils in that class
4. Click View to see pupil details:
   • Personal information
   • Parent contact
   • Medical information

📝 Uploading Results

1. Go to Upload Results
2. Select Class (from your assigned classes) and Pupil
3. Click Load Subjects
4. Check subjects to upload
5. Enter CA and Exam scores
6. Click Upload Results

📅 Marking Attendance

1. Go to Attendance
2. Select Date and Class (from assigned classes)
3. Click Load Pupils
4. Mark each pupil: Present, Absent, Late, or Excused
5. Click Save Attendance

💳 Collecting Fees

1. Go to Collect Fees
2. Click Collect Payment
3. Search for pupil by name/admission number
4. View outstanding fees
5. Enter amount and payment method
6. Click Record Payment

Receipt is generated automatically.

👨‍👩‍👧 Parent Portal Guide PARENT

Logging In

1. Click Parent Portal from home page
2. Enter:
   • Email (provided by school)
   • Password (set by admin or yourself)
3. Click Login

📊 Parent Dashboard

The dashboard displays:

• All your registered children
• Total outstanding fees
• Recent payment history
• Quick access to child details

👶 My Children

Viewing Child Details

1. Go to My Children
2. Click View Details on any child
3. See complete information including:
   • Personal Information - Name, admission number, class, gender, date of birth, status
   • Attendance Summary - Total days, days present/absent, attendance percentage
   • Academic Results - Current term results, all subjects with scores, grades and remarks

💰 Payments & Fees

Viewing Outstanding Fees

1. Go to Payments
2. See cards for each child showing:
   • Outstanding balance
   • Itemized fee breakdown
   • Amount paid vs. balance

Paying Fees Online (Paystack)

1. On the child's fee card, click Pay Online (Paystack)
2. Paystack payment window opens
3. Choose payment method:
   • Card (Debit/Credit)
   • Bank Transfer
   • USSD
4. Complete payment
5. Automatic verification
6. Receipt generated instantly

Viewing Payment History

Scroll down to see all past payments with:

• Date and time
• Child name
• Amount paid
• Receipt number
• Payment method

Viewing Receipts

1. Click View on any payment
2. See full receipt with school information, student details, fees paid, and total amount
3. Print or save for your records

📅 Attendance History

Viewing Child Attendance

1. Go to Attendance
2. Select child from dropdown
3. View:
   • Statistics Summary - Total days, present days, absent days, attendance rate
   • Detailed Records - Last 50 days with date, status, and remarks

🔧 Troubleshooting

Common Issues and Solutions

📱 Mobile Usage Tips

Recommended Browsers:

• Chrome (Android/iOS)
• Safari (iOS)
• Firefox (Android)

❓ Frequently Asked Questions

For Admins

For Teachers

For Parents

General Questions

📋 Quick Reference Guide

Admin Quick Commands

Teacher Quick Commands

Parent Quick Commands

⌨️ Keyboard Shortcuts

📞 Contact Support

ℹ️ Version Information